Adding a professional email signature to your account helps keep your branding consistent and saves time when sending emails. Follow these quick steps to set it up:
Step-by-Step Instructions
1. Navigate to Settings
• From your main dashboard, click on Settings in the left-hand sidebar.
2. Go to Your Profile
• In the settings menu, click My Profile.
3. Scroll to the Signature Section
• Once your profile opens, scroll down to find the Email Signature box.
4. Paste Your Signature
• If you already have a signature (including any text or HTML), paste it into the box.
Adding or Replacing an Image (Logo or Headshot)
If your signature includes an image, follow these extra steps:
1. Save Your Image Locally
• Right-click the image you want to use.
• Click Save Image As, name it (e.g., “Logo1”), and save it to your desktop.
2. Delete the Old Image
• In the signature editor, remove the existing image and unlink it if it’s clickable.
3. Upload the New Image
• Click the Image icon in the toolbar.
• Select Upload, then choose the image file from your desktop.
4. Image Settings
• Alt Text: Add a name like “Logo” or “Headshot” (helps with accessibility).
• Link (optional): Add a URL if you want the image to be clickable (e.g., your website).
• Open In: Choose whether the link opens in the same or a new window.
• Size: Set width and height (e.g., 100 x 100 pixels) for a clean layout.
âś… Final Tips
• Always preview your signature by sending yourself a test email.
• Keep it clean—avoid overloading it with too many fonts, images, or links.